Insurance Expense Definition

Insurance Expense

Your business pays for insurance, and that payment leaves you with less money in the bank. This Insurance Expense will show up on your balance sheet as part of a lower bank balance; however nothing on the balance sheet specifically will indicate that you spent the missing money on insurance. Insurance Expense refers to the expired premium paid by a business to an insurer. An insurer or insurance company undertakes specific risks thereby protecting the business from possible losses. An unearned premium is the premium corresponding to the time period remaining on an insurance policy. These are proportionate to the unexpired portion of the insurance; unearned premiums appear as a liability on the insurer’s balance sheet.

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Helping you navigate the world of insurance by bringing you expert advice and all the current information you need to make the best insurance decisions for you, your family and your business. Julia Kagan has written about personal finance for more than 25 years and for Investopedia since 2014. The former editor of Consumer Reports, she is an expert in credit and debt, retirement planning, home ownership, employment issues, and insurance. She is a graduate of Bryn Mawr College (A.B., history) and has an MFA in creative nonfiction from Bennington College. Harold Averkamp has worked as a university accounting instructor, accountant, and consultant for more than 25 years.

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The accounting concepts of debit and credit run counter to the banking terminology. A business spends $12,000 in advance for liability insurance coverage for the next twelve months.

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To ensure that sufficient time has passed in the fiscal year to allocate costs incurred during the year, the processing of these charges typically occurs in March. As consumers, we know insurance is not the most exciting product to buy and we don’t always give it the thought it deserves. Expense-consciousness, whether coming from our own pockets or our businesses, can blind us from looking beyond the cheapest price available.


Insurance is an excellent example of a prepaid expense, as it is customarily paid for in advance. If a company pays $12,000 for an insurance policy that covers the next 12 months, then it would record a current asset of $12,000 at the time of payment to represent this prepaid amount. In each month of the 12-month policy, the company would recognize an expense of $1,000 and draw down the prepaid asset by this same amount. If your company has made other prepayments, such as for accounting support or software licenses, your balance sheet will include a line summarizing these prepayments but not specifically naming prepaid insurance expense. If your insurance prepayment is the only prepayment your business has made, you might include it on your balance sheet on its own line tagged as “insurance prepayment.” To illustrate how prepaid insurance works, let’s assume that a company pays an insurance premium of $2,400 on November 20 for the six-month period of December 1 through May 31. The payment is entered on November 20 with a debit of $2,400 to prepaid insurance and a credit of $2,400 to cash.

Insurance Expense

Now that you’re signed up, we’ll send you deadline reminders, plus tips about how to get enrolled, stay enrolled, and get the most from your health insurance. This charge is deducted from your cash value if you surrender your policy during your surrender charge period. Be sure to check the length of your surrender charge period when evaluating a policy to buy.

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As a result, if the coverage is of 1 million, and even if an individual incurs the loss of $ 2 million, the insured person will get reimbursement of $ 1 million only. This sum insured many times get wrongly estimated, and as a result, they have to bear the risk. Long Term Financial Safety – It will provide long term financial safety to the insured person and safeguard the personal interest of individuals. Marquis Codjia is a New York-based freelance writer, investor and banker. He has authored articles since 2000, covering topics such as politics, technology and business. A certified public accountant and certified financial manager, Codjia received a Master of Business Administration from Rutgers University, majoring in investment analysis and financial management.

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This expense is incurred for all insurance contracts, including property, liability, and medical insurance. A deferred charge is a prepaid expense for an underlying asset that will not be fully consumed until future periods are complete. If the retailer has incurred some insurance expense but has not yet paid the premiums, the retailer should debit Insurance Expense and credit Insurance Premiums Payable. When we issue a policy, we estimate you’ll live to a certain age based on your current age, gender and health. A mortality & expense charge compensates us if you don’t live to the estimated age.

Other operating risks against which an organization can insure its activities include casualty, property, legal liability, credit and life. Credit insurance may be one of the most important forms of protection because it shields companies from substantial losses that often result from business partners’ bankruptcies and temporary financial distress. The term prepaid insurance refers to payments that are made by individuals and businesses to their insurers in advance for insurance services or coverage. Premiums are normally paid a full year in advance, but in some cases, they may cover more than 12 months.

Example Of Prepaid Insurance

In 2013 she transformed her most recent venture, a farmers market concession and catering company, into a worker-owned cooperative. She does one-on-one mentoring and consulting focused on entrepreneurship and practical business skills. Accountingverse is your prime source of expertly curated information for all things accounting. Link your accounts by re-verifying below, or by logging in with a social media account. An accrued expense is recognized on the books before it has been billed or paid. The offers that appear in this table are from partnerships from which Investopedia receives compensation. Investopedia does not include all offers available in the marketplace.

  • Policyholders can renew coverage shortly before the expiry date on the same terms and conditions as the original insurance contract.
  • You need to provide either your email address or mobile phone number.
  • As a result, if the coverage is of 1 million, and even if an individual incurs the loss of $ 2 million, the insured person will get reimbursement of $ 1 million only.
  • As a result, they will be facing a severe amount of loss mental and financial.
  • All vehicles should have a record in the PeopleSoft Asset Management module and are inventoried on an annual basis.
  • FCAS works closely with departments to maintain a current list of active vehicles.

This translates to five months of insurance that has not yet expired times $400 per month or five-sixths of the $2,400 insurance premium cost. Insurance expense and insurance payable are distinct terms; one is an expense and the other is a liability. However, both terms interrelate because there wouldn’t be an insurance payable amount without an insurance expense. This is because the debt only emerges if a policyholder does not pay the premiums on time and in accordance with contractual agreements. Companies that promptly settle their insurance bills do not show insurance payable amounts on their statements of financial position.

Common Life Insurance Fees

The company records this expenditure in the prepaid expense account as a current asset. In each of the next 12 successive months, the business charges $1,000 of this prepaid asset to expense, thereby equably spreading the expense recognition over the coverage period. If you prepay for a period of time on your business insurance policy, this payment is a type of asset, or something you own. For this reason, prepaid insurance plays a part in the equation showing your company’s net worth, which is the subject of your balance sheet.

Insurance Expense is part of operating expenses in the income statement. They must constantly invest in new technologies to harness the wealth of available internal and external data to gain better insights and compete in shifting markets. Changing customer expectations, brought about by shifting demographics, preferences, and buying patterns, are driving product evolution and the need for supporting operational shifts.

These fees are used to pay the costs of maintaining the policy, including accounting and recordkeeping. Administration fees usually are deducted from your policy value once a month. These charges compensate us for sales expenses and state and local taxes. Charges are deducted from your premium payment before it is applied to the policy. Worker’s Compensation – Based on a periodic actuarial study, a cash reserve level is adjusted to ensure adequate protection against workers’ compensation claims. Risk Management & Safety determines the funding level of the workers’ compensation reserve, and FCAS distributes the reserve increase to the University benefit rates based on the payroll bases of the benefit rates. FCAS posts weekly workers’ compensation claims against the workers’ compensation reserve throughout the year.

Prepaid insurance is usually considered a current asset, as it becomes converted to cash or used within a fairly short time. But if a prepaid expense is not consumed within the year after payment, it becomes along-term asset, which is not a very common occurrence. The payment of the insurance expense is similar to money in the bank—as that money is used up, it is withdrawn from the account in each month or accounting period. At the end of each accounting period, a journal entry is posted for the expense incurred over that period, according to the schedule. This journal entry credits the prepaid asset account on the balance sheet, such as Prepaid Insurance, and debits an expense account on the income statement, such as Insurance Expense. The amount of insurance that was incurred/used up/expired during the period of time appearing in the heading of the income statement. The amount of insurance premiums that have not yet expired should be reported in the current asset account Prepaid Insurance.

The BlackLine Journal Entry product is a full Journal Entry Management system that integrates with the Account Reconciliation product. It provides an automated solution for the creation, review, approval, and posting of journal entries. This streamlines the remaining steps in the process of accounting for prepaid items. Insurance expense is that amount of expenditure paid to acquire an insurance contract.

Out-of-pocket costs include deductibles, coinsurance, and copayments for covered services plus all costs for services that aren’t covered. Vehicles – vehicle insurance costs provided by Risk Management & Safety are allocated to the chartstrings provided by the department that owns the vehicle based on the type and age of the vehicle. Vehicles older than 8 years are charged for liability coverage only. FCAS works closely with departments to maintain a current list of active vehicles. All vehicles should have a record in the PeopleSoft Asset Management module and are inventoried on an annual basis.

Insurance Expense

Life and annuity products are issued by Nationwide Life Insurance Company or Nationwide Life and Annuity Insurance Company, Columbus, Ohio. The general distributor for variable products is Nationwide Investment Services Corporation , member FINRA, Columbus, Ohio. Looks like you’ve logged in with your email address, and with your social media. Deloitte can help organizations identify, validate, and refine opportunities through our rapid, data-driven diagnostic assessment, which can help guide an organization’s strategy to manage costs. Laying the foundation for future recovery and sustained operational excellence is key for insurers. Organizations should focus on dealing with the present, managing continuity, and making strategic choices to emerge stronger from the crisis with a plan and structure that sustains an expense-minded culture.

After all, insurance is a promise to pay, in some cases, years or decades into the future. As with the purchase of any asset, cost is one consideration but value is equally important. With amortization, the amount of a common accrual, such as prepaid rent, is gradually reduced to zero, following what is known as an amortization schedule. The expense is then transferred to the profit and loss statement for the period during which the company uses up the accrual. Only the expired portion of the premium should be presented as “Insurance Expense”.

Author: Loren Fogelman